Q: What is the Annual Parish Meeting (sometimes called the Annual Assembly)?

A: It might surprise you to know that Parish Councils and Parish Meetings are two separate legal entities! It is via convention that the Parish Council traditionally hosts the ‘Annual Assembly of the Parish Meeting’.

A Parish Meeting is a type of local authority – it is a post-1894 survival of the annual meeting of the 'vestry' of the ecclesiastical parish, which elected churchwardens and conducted various other business (so called because it met, or once met, in the vestry (robing room) of the church).

Parish Meeting membership consists of all parishioners who are on the electoral role for the area.  Local electors do not need to be invited, or apply to become members, they automatically are members of their Parish Meeting as a result of LGA 1972 s13(1).

Parish Meetings have no legal decision-making powers, consequently no “decisions” / votes conducted at the meeting can bind the Parish Council, or anyone else.

The law requires Parish Meetings to assemble annually between 1st March and 1st June (LGA 1972, Sch 12, para 14). The meeting can be convened by any six electors, or any two Parish Councillors, or the Chair of the Parish Council. The meeting (date and time) shall be held as fixed by the Parish Council.

If the Chair of the Parish Council is present at the meeting, they must preside. The meeting is open to the public (any member of the public, whether from the parish or not), but only registered electors can vote at the meeting. 

The only business that is legally required to be considered at the meeting is to approve the minutes of the previous Parish Meeting (LGA 1972, Sch 12, para 19). Thereafter, it is up to the parishioners in attendance to decide what they wish to talk about.  

This meeting has been cancelled, as there are currently no new planning applications for the Parish Council's consideration. 

The next meeting will take place on 7th March. 

This meeting did not take place due to lack of quorum. 

Pursuant to para 3.1.11 of the Scheme of Delegation, the Clerk consulted with the Chair of the Planning and Open Spaces Committee, Cllr. Capsey and the Chair of the Parish Council, Cllr. Jordan, and communicated the Council's views on the two applications listed on the agenda to the Local Planning Authority (LPA) via email. This was to ensure that the Parish Council, as a Statutory Consultee within the planning process, submitted its comments by the deadline, to ensure that they were taken into consideration by the LPA when determining the applications. 

22/02314/FUL | Demolition of existing bungalow and redevelopment of 2 no. residential units. | Shamba The Ride Ifold Loxwood RH14 0TQ

Plaistow and Ifold Parish Council object to the above planning application.

The increased number of dwellings on the site will increase water demand. Unless the development is ‘water neutral’, it cannot proceed without contravening the standing advice from Natural England which seeks to protect internationally sensitive sites in the Arun Valley from unsustainable water abstraction in the Sussex North Water Resource Zone. In accordance with Natural England’s Position Statement for Applications within the Sussex North Water Supply Zone, the definition of water neutrality is “the use of water in the supply area before the development is the same or lower after the development is in place.”

The proposed development represents over-development for the size of the Site. The proposed situation of Plot B is close to the Site boundary and overlooks the adjoining property.

The Parish Council refers to its letter of objection in relation to related case 21/03447/FUL | Status: Refuse, dated 14^th January 2022.

The Site is modest and the proposed development would not be in keeping with the low density semi-rural, residential area and would have a negative urbanising effect. Ifold is characterised by large, detached dwellings in spacious plots ranging from 0.1ha to 1ha. Development within Ifold should reflect the established housing density, which ensures that the built heritage and rural character is maintained for the benefit of future generations. To permit this application would set a precedent for other sites within the Ifold Settlement Boundary and contribute to the gradual erosion of the character of the area. 

The settlement of Ifold suffers from inadequate foul and surface water drainage. This results in frequent occurrences of surface water flooding resulting in hydraulic backflows of effluent from sewage access chambers during episodes of prolonged and high levels of rainfall. The Ride is particularly susceptible to this due to minimal water management along the road. The incidences of effluent discharge and flooding have increased over recent years, which may be due to additional new development, increasing hard surface areas and tree removal within the Settlement Boundary and without appropriate amendment to the sewer and surface water infrastructure. Additionally, the Loxwood Wastewater Treatment Works is currently over-capacity.

The site’s proposed entrance is over a verge owned by Ifold Estates Limited, which also serves as a passing bay. It is noted that Ifold Estates Ltd have not given their permission for this access. The passing bay is essential for the safe passage and manoeuvrability around the Ifold Estate. The proposed entrance will interfere with the site lines of the junction between Chalk Road and The Ride.

The proposed development will impact the trees, hedges, and other landscape features within the Site; for example, at the proposed new entrance.

If the Local Planning Authority are so minded to grant this application, Plaistow and Ifold Parish Council respectfully seek the removal of all permitted development rights and the express protection of the Oak trees on the Site with Tree Preservation Orders. The site is predominantly shaded, and without such protection the concern is that these tree will be removed in due course, resulting in the loss of Ifold’s valuable trees and further erosion of the area’s character generally. 

22/01546/DOM | Orangery to rear and extended bedroom to first floor. | Hawkes Rickmans Lane Plaistow Billingshurst West Sussex RH14 0NT

Plaistow and Ifold Parish Council make No Comment in relation to the above referred to planning application. 

There are no minutes for this meeting. All other items on the agenda, will be considered at the next Planning and Open Spaces Committee meeting on 23rd November. 

This meeting did not take place due to lack of quorum. 

Pursuant to para 3.1.11 of the Scheme of Delegation, the Clerk consulted with the Chair of the Planning and Open Spaces Committee, Cllr. Capsey, and communicated the Council's views on the applications to the Local Planning Authority (LPA) via email. This was to ensure that the Parish Council, as a Statutory Consultee within the planning process, submitted its comments by the deadline, to ensure that they were taken into consideration by the LPA when determining the applications. 

22/02257/DOM | Proposed 2 storey side extension, part roof extension, porch extension and associated changes to fenestration. | Haida Chalk Road Ifold Loxwood West Sussex RH14 0UB

The Parish Council makes No Comment in relation to the proposals per se; however, does note the increase in bedroom number and water outlets within the property. Consequently, the Parish Council respectfully requests that the Planning Officer ensures that the proposals do not breach the current Water Neutrality requirements. 

Re: 22/02392/ELD | Existing lawful development occupation of dwelling in breach of and agricultural occupancy condition 2. | Waters Edge The Drive Ifold Loxwood West Sussex RH14 0TD

 The Parish Council makes No Comment in relation to the above planning application. 

Re: 22/02445/DOM | Internal and external alterations, front and rear extensions. | Glendower The Ride Ifold Loxwood Billingshurst West Sussex RH14 0TH

 The Parish Council makes No Comment in relation to the above planning application. 

Re: 22/01648/DOM | Demolition of existing flat roof garage and construction of new garage. | Bell House Chalk Road Ifold Loxwood West Sussex RH14 0UB

The Parish Council makes No Comment in relation to the above referred to planning application. Nevertheless, if the application is approved, the Parish Council respectfully asks the Planning Officer to impose a condition that the new garage remains ancillary to the enjoyment of the main dwelling house, known as Bell House Chalk Road Ifold Loxwood West Sussex RH14 0UB, in perpetuity. 

Re: 22/02365/PLD | Replacement single storey rear and side extensions. | Forest Lodge Shillinglee Road Plaistow West Sussex RH14 0PQ

The Parish Council makes No Comment in relation to the above planning application. 

There are no minutes for this meeting. All other items on the agenda, will be considered at the next Planning and Open Spaces Committee meeting on 8th November. 

This Planning meeting will NOT consider the Crouchlands Farm application.

Please note, during the Public Forum and the brief presentation by DLBP Ltd, on behalf of Artemis Land and Agriculture Ltd, regarding the proposals for Rickman’s Village Green on the Crouchlands Farm site, the Parish Council will NOT consider, discuss, or share any view/opinion regarding any of the proposals outlined.

At this time, no planning application(s) have been submitted to the Local Planning Authority (LPA) – who is Chichester District Council (CDC) – in relation to the proposed Rickman’s Village Green.

The Parish Council will consider the submitted planning application for the commercial ‘Whole Farm Plan’ during its Planning & Open Spaces Committee meetings. Please refer to the Parish Council’s website for meeting and agenda information. The next Planning Meeting is on 20th July.  

****
This is a paperless meeting, please bring a smart device (free WIFI) to access all meeting documentation, including the agenda. If you require a hard copy of the meeting papers, please contact the Clerk before 4pm on 13th July : - 01403 871 652 |  clerk@plaistowandifold.org.uk
Thank you

To view the approved minutes of the 2021 Annual Parish Meeting please click here

Please note, agenda item 8 "Foxbridge – public consultation" will not consider, or discuss any of the proposals recently issued by The Substantia Group. 

This meeting will be rescheduled as there is no quorum. 

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.
Please refer to the meeting Risk Assessment here.

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Meeting ID: 860 5029 4230

Please contact the Clerk for the meeting pass-code - clerk@plaistowandifold.org.uk

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 826 0215 7284

Please contact the Clerk for the meeting pass-code - clerk@plaistowandifold.org.uk

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID:  854 1893 2151

Please contact the Clerk for the meeting pass-code - clerk@plaistowandifold.org.uk

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID:  868 9303 7436

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Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID:  886 6989 6419

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Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

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Meeting ID: 895 8167 7977

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This meeting was cancelled as it was not quorate. 

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID:  848 2644 5652

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Please note that the Clerk's Report and other documents referred to in the agenda will be published on this page shortly. 

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 837 6425 1168

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Please note that the Clerk's Report and other documents referred to in the agenda will be published on this page shortly. 

This meeting was cancelled due to not being quorate. The next meeting of the Parish Council's Planning & Open Spaces Committee will take place on 15th March 2022

Due to the prevalence of Covid-19 cases in the area and the spread of the new Covid-19 variant Omicron, the Parish Council has resolved (08.12.2021) to increase the authority of the Proper Officer to make decisions on behalf of the Council under delegated authority pursuant to s.101 Local Government Act 1972. 

The Parish Council will review this decision at a meeting on 9th February and if it is correct and safe to do so, will resolve to resume public meetings thereafter. 

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 862 7252 1822

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Due to the prevalence of Covid-19 cases in the area and the spread of the new Covid-19 variant Omicron, the Parish Council has resolved (08.12.2021) to increase the authority of the Proper Officer to make decisions on behalf of the Council under delegated authority pursuant to s.101 Local Government Act 1972.

Due to the prevalence of Covid-19 cases in the area and the spread of the new Covid-19 variant Omicron, the Parish Council has resolved (08.12.2021) to increase the authority of the Proper Officer to make decisions on behalf of the Council under delegated authority pursuant to s.101 Local Government Act 1972.

The meeting now stands cancelled as it is unable to be quorate. 

The planning matters on the agenda will be considered at the Full Council meeting on 8th December. 

This meeting was postponed due to illness. It will be rescheduled in due course. 

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 898 8212 8589

Please contact the Clerk for the meeting pass-code - clerk@plaistowandifold.org.uk

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 843 5214 5177

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PLAISTOW AND IFOLD PARISH

NOTICE OF ANNUAL ASSEMBLY

 Notice is hereby given that the Annual Parish Meeting will be held at the Winterton Hall, Plaistow on Saturday 16th October 2021.

The Annual Assembly will commence at 12 noon.

Please see dedicated web-page for more details 

The Annual Assembly is an opportunity for parishioners on the Electoral Roll for Plaistow and Ifold Parish to raise any matters of concern that relates to the local community. It would be helpful to have written notice of any matters to be raised but it is not essential. For any queries, please contact the Parish Council Clerk (Catherine Nutting - Tel. 01403 871 652).

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 891 1215 3258

Please contact the Clerk for the meeting pass-code - clerk@plaistowandifold.org.uk

Please note that the Clerk's Report and other documents referred to in the agenda will be published on this page shortly. 

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 841 9097 3765

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Unfortunately, this meeting was cancelled due to not being quorate (ill-health and work commitments of Councillors). 

Under paragraph 3.1.11 of the Scheme of Delegation, the Clerk has made and communicated No Comment decisions to the Planning Authority via electronic means in relation to the following applications:

1.      21/02527/DOM | Erection of two storey side extension with dormer. Demolition of tank and shed and erection of two storey garage - (variation of condition 2 of planning permission PS/20/02382/DOM - to reposition garage, extend walls to be rendered (and walls of existing house to be rendered to match) with additional 5 no. windows proposed to garage. | Roughlands Durfold Wood Plaistow RH14 0PL

https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=QY12E9ERM3300&prevPage=inTray

2.      21/02576/PA1A | Single storey extension to the rear (a) rear extension - 8.00m (b) maximum height - 3.60m (c) height of eaves - 2.50m. | The Gatehouse Plaistow Road Loxwood Billingshurst West Sussex RH14 0TR

https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=QYC7PKER0WT00

The other matters listed on the agenda will be considered by the Planning Committee on 13th October during the full Council Meeting.  

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 895 7910 9844

Please contact the Clerk for the meeting pass-code - clerk@plaistowandifold.org.uk

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 841 0182 5411

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Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

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Meeting ID: 860 5258 2082

Please contact the Clerk for the pass-code: clerk@plaistowandifold.org.uk

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. However, in person attendance is also permitted.

Please refer to the meeting Risk Assessment here.

Please join the Zoom meeting here. 

Meeting ID: 873 5074 6565

Please contact the Clerk for the pass-code: clerk@plaistowandifold.org.uk

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. 

In person attendance is permitted, provided the Clerk has been notified via email no later than 4pm on the day of the meeting. 

Please refer to the meeting Risk Assessment here.

The agenda and Zoom details will be published no less than three clear days before the meeting. 

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. 

In person attendance is permitted, provided the Clerk has been notified via email no later than 4pm on the day of the meeting. 

Please refer to the meeting Risk Assessment here.

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Meeting ID: 843 3038 2815 

Please contact the Clerk for the pass-code: clerk@plaistowandifold.org.uk

This meeting will be re-scheduled. Please contact the Clerk for further information.

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. 

In person attendance is permitted, provided the Clerk has been notified via email no later than 4pm on the day of the meeting. 

Please refer to the meeting Risk Assessment here.

Please join the Zoom meeting here. 

Meeting ID: 862 8267 7441

Please contact the Clerk for the pass-code: clerk@plaistowandifold.org.uk

Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. 

In person attendance is permitted, provided the Clerk has been notified via email no later than 4pm on the day of the meeting. 

Please refer to the meeting Risk Assessment here.

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Meeting ID: 870 5577 2858

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Covid-19 measures 

Public and Press are strongly encouraged to join this meeting remotely via Zoom. 

In person attendance is permitted, provided the Clerk has been notified via email no later than 4pm on the day of the meeting. 

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Meeting ID: 819 1371 3257

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Meeting ID: 859 6491 1996

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Meeting ID: 865 9098 0198

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**CANCELLED**

Please be advised that there has been a change of dates for meetings scheduled this week. 

The official period of mourning (10^th – 17^th April) for HRH Price Philip, Duke of Edinburgh has impacted the legal rules which determine how and when Parish Council meetings are called. 

Therefore, the Planning Meeting scheduled for 20th April, has been re-listed on 27th April. A new agenda will be published on 21st April. 

If you have any queries, please contact the Clerk: 01403 871 652 | clerk@plaistowandifold.org.uk

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Meeting ID: 862 7723 4675

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Meeting ID: 899 7818 5393

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Meeting ID: 850 6382 1642

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Meeting ID: 842 9645 8405

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Meeting ID: 845 8440 9336

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This meeting has been cancelled, as there are no new Planning Applications to consider at this time. All other business will be considered at the next meeting of the Planning and Open Spaces Committee on 9th February 2021.

If you have any questions, please contact the Clerk - clerk@plaistowandifold.org.uk

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Meeting ID: 836 8173 3177

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Please note, since the attached minutes were signed, the URL to the Lady Hope Playpark webpage has changed. Therefore, any links to the page within the minutes are incorrect. For information on the Lady Hope Playpark project, please navigate to here

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Meeting ID: 884 5961 4138

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Meeting ID: 864 9882 6500
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Meeting ID: 896 3488 1325

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*******************************************************

UPDATE

This meeting did not take place as it was not quorate. Therefore, no minutes have been produced. Under clause 3.1.11 of the Parish Council's Scheme of Delegation the following planning applications were agreed and emails sent to their respective Planning Officers by the Clerk:

20/03038/TPA | Reduce 3 no. limbs on north sectors by 3m on 2 no. Oak trees (T1 and T2) subject to PS/71/00770/TPO. | The Martins 6 Oakfield Plaistow RH14 0QD 

https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=QKANGPERIZA00&prevPage=inTray

(in consultation with the Parish Tree Warden)

With regards to the above tree application; the photos quite clearly show that the two limbs the applicants want to reduce are split and diseased. The tree also has ivy growing up, which would be better removed as it adds to the weight of the limbs. There is a danger that the limbs may break off and given the proximity to the Dunsfold Road could cause injury or damage. Therefore the Parish Council has no objection to the tree works planned. 

20/02025/DOM | Erection of single storey rear extension. | Springhill Nursery The Lane Ifold Loxwood RH14 0UL

https://publicaccess.chichester.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=QEXXLTERMMV00&prevPage=inTray

No Comment 

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Meeting ID: 826 1319 9609

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Meeting ID: 824 7766 9094

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Please note, the attached minutes are draft and subject to change before being signed by the Chair at the next meeting on 13th January 2021.

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Meeting ID: 873 3676 0657

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Meeting ID: 835 9160 8023

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Meeting ID: 835 9160 8023

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Meeting ID: 833 8872 1114 

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This meeting did not take place as it was not quorate. Therefore, no minutes have been produced. The two planning applications were agreed as No Comment under clause 3.1.11 of the Parish Council's Scheme of Delegation and emails sent to the respective Planning Officers by the Clerk.

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Meeting ID: 892 6708 9557

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Meeting ID: 835 4191 2365

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Meeting ID: 817 1353 9513
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Join Zoom Meeting: https://us02web.zoom.us/j/84230479479?pwd=VmtLUTM1RHhWNTVoK3Q5OVZ3ZEZFdz09
Meeting ID: 842 3047 9479
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CANCELLED - the meeting is not quorate. It will be rescheduled ASAP

Planning and Open Spaces Committee Meeting
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Meeting ID: 858 1793 9339
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Full Parish Council Meeting
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Meeting ID: 816 3830 8025
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Planning and Open Spaces Committee Meeting
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